Executive Assistant

LOCATION: Corporate Office

REPORTS TO: Vice President

POSITION TYPE: Full Time, Hourly

POSTING DATES:  10/14/2014-11/02/2014

POSITION SUMMARY: Provides administrative support to senior level executives and support staff.  


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Adheres to and advances the “Safety Always” culture of Bell’s Brewery.
  • Check 10+ expense reports, verify receipts, and ensure IRS/accounting rules are being followed.
  • Provide overall administrative support to multiple senior level executives.
  • Create custom reports as requested.
  • Maintain Outlook calendars for multiple senior level executives.
  • Coordinate intradepartmental communications and updates.
  • Make travel arrangements for various employees of all levels.
  • Senior level executive meeting preparations, note taking, and follow ups.
  • Create, review, and edit confidential documents using Microsoft Office products.
  • Track & coordinate various items due from various employees of all levels (expenses, mileage reports, surveys, etc.).
  • Create new users for Concur and update permissions as needed.
  • Answers phone and covers front desk duties.
  • Assist with organizational support for senior executives.
  • Assist with management of senior executives email, voicemail, and general mail.
  • Assists with events as needed.

Additional duties may be assigned as necessary.


SUPERVISORY RESPONSIBILITIES
:

  • None


QUALIFICATION REQUIREMENTS
:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


MATERIALS/MACHINES/EQUIPMENT USED
:

  • Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
  • Cisco Phone System
  • General Office Equipment (i.e.: copy, fax, scanner, and postage machines)


IMPORTANT SKILLS AND ABILITIES
:

  • Ability to work independently with little supervision.
  • Demonstrated command of MS Word, Excel, PowerPoint, and Outlook.
  • Ability to interact with diverse groups at all levels.
  • Excellent oral, analytical, and written presentation & communication skills.
  • Excellent teamwork, organizational, and multi tasking skills.
  • Detail orientation essential.
  • Ability to maintain high standards of confidentiality.
  • Ability to convey a positive and professional image to internal and external customers.
  • Flexibility to work in a fast – paced, changing environment with proven ability to manage multiple projects and prioritize.
  • Must be able to remain calm under pressure.


THE IDEAL CANDIDATE WILL POSSESS:

  • Positive personality with minimum of five (5) years experience in general administration including the executive level.
  • Prior experience in the Beverage industry or like industry, a plus.
  • Advanced Excel knowledge.
  • Prior experience with Microsoft Office
  • Prior experience managing multiple expense reports.
  • Undergraduate degree preferred.
  • Knowledge of ADP, Concur, and Dropbox preferred.
  • Craft beer knowledge.


PHYSICAL REQUIREMENTS
: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally required to sit for long periods of time, stand, walk, use a computer, and other office equipment.
  • Occasionally lifting up to 25 pounds.
  • Vision abilities required by this job include close vision, distance vision and the ability to adjust focus.


WORK ENVIRONMENT
: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Work is primarily performed in an office environment with occasional trips to operational areas required.


IF INTERESTED PLEASE APPLY HERE.

Bell’s is an Equal Opportunity Employer.

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